Group: 400 - Personnel & Employees » AP 496 - Non-Faculty Coach Applications

AP 496 - Non-Faculty Coach Applications

Background

 
The Saskatchewan High Schools Athletic Association (SHSAA) urges all schools to have faculty members (teachers) as coaches, and especially head coaches, of their interscholastic teams. Horizon School Division recognizes that non-faculty (support staff and community) coaches have an important role to play in ensuring the quality of the school’s extracurricular activities.  

 

An “approved” non-faculty coach is a coach who has been granted the same status as a faculty coach, and may work with student-athletes without a teacher or other approved coach present at all times, as deemed suitable by the principal. 

 

For junior activities only, non-faculty employees shall be given the same status as faculty members. 

 

The principal shall be responsible for ensuring all non-faculty coaches have submitted the required documentation.

Procedures

  1. First time applicants shall complete and submit Form E-14. 
  2. Renewals, or applicants transitioning from faculty to non-faculty status in back-to-back school years shall complete and submit Form E-14 (Renewal). 
  3. Submitted applications shall be approved by the Director of Education, and/or designate. Approval will be emailed to the principal.
  4. For senior activities, the Director of Education, or designate, will forward the application to the SHSAA for approval.
  5. A copy of a current Vulnerable Sector Check (VSC) must be submitted to the Administrator of Student Activities for all non-faculty coach applications. Please refer to AP 495 – Criminal Record Checks for Volunteers. 
5.1 If the applicant is a current employee, including approved substitutes, a VSC does not need to be submitted. Please refer to AP 404 – Criminal Record Checks for Employees.
6. Applicants wishing to coach a senior activity must have graduated from high school at least four years prior.
6.1 Anyone who has not graduated from high school at least four years ago, including interns, cannot be approved as a non-faculty coach but may still coach with a teacher or approved coach present at all times.
7. All applicants must complete the following courses. Applications will not be considered until a copy of all required documentation (e.g. coach.ca transcript and/or certificates of completion) for each of these courses has been submitted to the Administrator of Student Activities.
7.1.1 CSS:RW does not need to be completed if the applicant:
  • Holds a valid teaching certificate;
  • Has been grandfathered (approved as a non-faculty coach in 2013-2014 or earlier); or
  • Provides their certificate of completion for the former Fundamentals of Coaching course (accepted as an equivalent), completed prior to January 1, 2021.
7.2 Respect in Sport (RIS). 
7.2.1 RIS can also be fulfilled with completion of:
  • Saskatchewan Hockey’s Speak-Out, if taken in 2006 or later; or
  • Respect in School
  • Any sport-specific Making Head Way course is acceptable; or 
  • The former Concussion in Sports – What You Need to Know course (completed prior to July 1, 2020).  

Please refer to AP 497 – Concussion Procedure – Interschool Athletics for more information.

8. In addition to the aforementioned courses (7.1, 7.2, and 7.3), tackle football coaches are required to complete and submit documentation for the following courses:
9. In addition to the aforementioned courses (7.1, 7.2, and 7.3), archery coaches are required to complete the NASP Basic Archery Instructor  course and submit the certificate of completion. 
 
10. Schools must obtain approval from the Director of Education for all High Risk Activities as outlined in AP 261 – High Risk Activities and Horizon’s Safety Guidelines for Student Activities, prior to student participation in any High Risk Activities.

 

References: SHSAA Handbook

Horizon School Division APs: 261, 404, 495, and 497

Horizon School Division’s Safety Guidelines for Student Activities

April 6, 2011
Revised June 2, 2017

November 28, 2022