AP 142 - Technology Software Purchases

2.2.  If available, the Learning Technology department will make alternate free title suggestions, or suggest alternate products that may already be licensed for use within the Division;

2.3.  If no acceptable alternates or substitutes can be found using Division resources, the request will go to the Learning Technology department for initial review of educational merit;

2.4.  If there is educational merit, the software must be tested and piloted before purchase. The testing is for compatibility with existing software loads on Division owned computers; and

2.5.  In the case of a donation of software from a company to a school, the requestor must contact the Superintendent of Curriculum and Instruction to ensure the proper steps are taken for educational merit, compatibility, installation, and license compliance.

3.2.  For single line or multiple line purchases of $1000 or less, the school (site) shall provide the Technology Coordinator with a numbered Purchase Order (P.O.) in Excel format. Once received, the Technology Coordinator will place the order on behalf of the school;

3.3.  For single line purchases and/or multiple line purchases exceeding $1000, including multiples of the same items on a single line, the completed and numbered P.O. must be sent to the area Superintendent and the Superintendent of Finance for approval. Once the IT Administrator receives written approval, the order will be placed on behalf of the school. The IT Administrator will advise the principal of the order status and the location to where the item will be shipped; and

3.4.  All purchase details including paper/email communications surrounding the purchase and license information must be submitted to Central Office in Lanigan. Originals are preferred, but copies are permitted. These purchase and license details are kept by the IT Administrator and are used for software auditing purposes. A copy should also be retained by the school.