Background

Petty cash funds are provided to each school in Horizon School Division No. 205 for local school based budget expenditures where division purchase orders or purchase cards are not accepted by a vendor.

Expenditures from these funds must be coded to the petty cash fund within the School Generated Fund Web Portal to allow for the monthly replenishment of the fund from the school based budget.

At no time may the fund be over expended.

Procedures

1.  Petty cash funds are established at five hundred dollars ($500.00) per school and are placed under the responsibility of the principal.

2.  A petty cash fund Account Detail report along with supporting invoices must be forwarded to the Superintendent of Finance Services/CFO (or designate) on a monthly basis for the replenishment of these funds.

3.  The petty cash fund Account Detail report must be signed by the principal to authorize the expenditure from the school based budget.

4.  Reimbursements will be reviewed and processed by the Superintendent of Finance Services/CFO (or designate) and paid by Electronic Fund Transfer (EFT) to the school.

 

Reference:  Sections 85, 87, 175 The Education Act, 1995
March 7, 2011
May 10, 2017
April 15, 2019