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Horizon School Division
Creating a better world, one student at a time.
AP 505 - School Fees
Background

Horizon School Division No. 205 believes all students are entitled to an education at the cost of the division. The provision of safe and caring learning environments includes ensuring equity and equal access to education for all students, regardless of personal financial circumstances.

Fees may be charged for specific materials for a particular course as long as the fee is reasonable and based on recovery of actual costs to the school. A fee may also be levied for supplies and materials not ordinarily provided by the division, including consumables like pencils, paper, notebooks, and personal use items of a general nature.

School fees are considered public funds and shall be approved by the School Community Council annually. Horizon School Division is committed to exploring all reasonable means of containing fees, levies, and charges to parents, so as to maintain inclusivity, diversity, and compliance with the Act. No student shall be denied access to education solely for reason of inability to pay the fees levied for a course. Every effort will be made to safeguard the dignity of each family and to ensure confidentiality in accordance with The Local Authority Freedom of Information and Protection of Privacy Act.

Procedures

1.  The principal, subject to the approval of the School Community Council, may establish student fees within the following limits:

1.1.  Consumption fee: Schools may charge a maximum of twenty-five dollars ($25.00) per student per year for such items as photocopying, art supplies, and consumables;

1.2.  Practical and Applied Arts fee: Schools may charge students to recover the actual costs of projects. In addition, the school may charge up to a maximum of fifteen dollars ($15.00) per student per class for incidentals such as thread, glue, nails, etc.;

1.3.  Student Council fees: Schools may charge up to a maximum of twenty dollars ($20.00) per student per year provided these fees are used solely for the purposes of the student council and its related activities;

1.4.  Yearbook fees: Schools may charge up to the maximum of the actual costs of producing the yearbook, but in all cases the purchase of the yearbook shall be optional;

1.5.  Off-site special events: Schools may charge a fee at the established cost of the event, which might include admission, travel, and accommodations; and

1.6.  Optional items and events: Schools may charge for optional items and events approved by the principal, provided:

1.6.1.  Such charges are reasonable;

1.6.2.  Students are given the opportunity to opt out of the item or event and not pay the charges; and

1.6.3.  Such items, events, or activities are not compulsory in a mandatory course of instruction.

2.  Schools shall not charge a caution fee, but schools may invoice students directly for damages at a reasonable repair or replacement cost. This shall include all materials and equipment owned by the school and loaned for use to students including books, locks, lab equipment, and sports equipment.

3.  General:

3.1.  The principal shall submit a copy of the fee schedule for the upcoming year by April 1 of each year to the School Community Council for review and approval;

3.2.  Fees are to be collected and administered through the school office; and

3.3.  The principal shall follow all Administrative Procedures to ensure the safekeeping and accounting of funds.

4.  Fees may be lowered at the discretion of the principal.

5.  The principal in dealing with unpaid student accounts may contact the Superintendent of Finance Services/CFO.

6.  Parents and students shall have the right to appeal to the Director (or designate).

 
Reference:  Sections 85, 87, 142, 150, 171, 173, 175 The Education Act, 1995
April 5, 2011
April 15, 2019