Section 142 of The Education Act, 1995 provides that students are entitled to an education at the cost of the Division except for transportation for special projects or special equipment or special supplies not ordinarily furnished to students under Board policy and administrative procedures.
Section 87(1)(v) of the Act provides that the Division can collect fees or dues for student organizations and other related activities. Care should be taken to ensure equity, especially for items such as student council fees where all students are required to participate.
Section 150(3)(b) requires that every student shall “purchase any supplies and materials not furnished by the Division that the principal considers necessary for any particular course of instruction.” These supplies and materials include those items reasonably expected to be provided by students including most disposable items such as pencils, paper, and notebooks, as well as, personal use items such as dictionaries. Care must be taken to ensure that access to education is not denied to students because of financial difficulty.
Each principal and School Community Council shall have the authority to annually establish school fees within the limitations of The Education Act, 1995 outlined above. Fees must be approved by the School Community Council and must not exceed the terms and conditions outlined by this procedure.
The Division is committed to exploring all reasonable means of containing fees, levies, and charges to parents, so as to maintain its inclusivity, diversity, and its compliance with the Act.
No student will be denied access to a course of instruction solely for reason of financial inability to pay the fees levied for such a course. Every effort will be made to safeguard the dignity of each family and to ensure the confidentiality of each situation.
1. The principal and School Community Council may establish student fees within the limits of the following terms and conditions:
1.1 Consumption fee: Schools may charge a maximum of $25.00 per student per year for such items as photocopying, art supplies, and computer discs;
1.2 Practical and Applied Arts fees: Schools may charge for the actual costs of projects. In addition, the school may charge a maximum of $15.00 consumption fee per student per class, for incidentals such as thread, glue, nails, etc.;
1.3 Student Council fees: Schools may charge a maximum of $20.00 per student per year;
1.4 Yearbook fees: Schools may charge to the maximum of the actual costs of the yearbook, but in all cases the purchase of the yearbook shall be optional;
1.5 Special Events: Schools may charge a fee at the established cost of the event. This may include travel, accommodations, etc.; and
1.6 Caution fees: Schools shall not
charge a caution fee, but schools may bill students directly for damages
or losses at a fair and reasonable repair or replacement cost. This
shall include all materials and equipment owned by the school and loaned
for use to students, including books, locks, lab equipment, and sports
2. Any monies collected at the school shall follow Procedure AP-510 Accounts Management.
3. Students with unpaid accounts in excess of forty school days may not be eligible for graduation ceremony privileges, extra-curricular events or other school privileges. Parents and students shall have the right to appeal.
Reference: Sections 85, 87, 109, 110, 142, 150, 171, 173, 175, Education Act
April 5, 2011