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Horizon School Division
Creating a better world, one student at a time.
AP 474 - Role of the Superintendent of Student Services

The Superintendent of Learning reports to the Director of Education.

The Superintendent of Student Services is assigned the following specific areas of responsibility:

1. Educational Leadership

Role Expectations:

RE 1.1 Ensure that all students with diverse and intensive needs are provided with appropriate supports.

RE 1.2 Implements education policies established by the Minister in regards to students with intensive needs.

RE 1.3 Ensures Horizon schools provide early learning supports (including EYE) to students with identifiable need(s).

RE 1.4 Provides exemplary supervisory oversight for Literacy, Early Years and Student Services Personnel.

Quality Indicators relative to educational leadership:

QI 1.1 The Superintendent of Student Services identifies trends and issues based on data related to student achievement in literacy and early learning, and provides this information to the Director of Education to inform the setting of yearly priorities and outcomes.

QI 1.2 The Superintendent of Student Services ensures the Division’s literacy and early learning results are provided to the Director of Education and prepared for publication.

QI 1.3 Approves the programming for students with intensive needs.

QI 1.4 Ensure Ministry standards for IIPs are met.

QI 1.5 Annually audit selected IIPs to ensure divisional requirements are met.

QI 1.6 Provide to the Director an annual accountability report regarding students with diverse and intensive needs.

2. Fiscal Responsibility

Role Expectations:

RE 2.1 Operates in a fiscally responsible manner, in areas of assigned responsibility.

RE 1.3 Monitors the areas of student services, early years and literacy and makes recommendations to the Director of Education, regarding continuous improvements for effectiveness and efficiency.

Quality Indicators relative to fiscal responsibility:

QI 2.1 Annually monitors and reviews expenditures to ensure continuous improvement in terms of value for money in assigned areas of responsibility.

3. Personnel Management

Role Expectations:

RE 3.1 Provides exemplary supervisory oversight of assigned personnel.

Quality Indicators relative to personnel management:

QI 3.1 Regular formative and summative evaluations of assigned staff are conducted.

QI 3.2 Ensures optimum utilization of assigned staff.

4. Board Policy and Administrative Procedures

Role Expectations:

RE 4.1 Make recommendations within areas of assigned responsibility, to the Director of Education, to ensure related Administrative Procedures are kept current and are in compliance as they relate to the Director’s responsibilities as outlined in Board Policy.

Quality Indicators relative to Board Policy and Administrative Procedures:

QI 4.1 Recommendations of required revisions are made in a timely manner with due regard for legislation, contracts and Board Policy within areas of responsibility.

QI 4.2 Ensures compliance with Administrative Procedures as required in the performance of duties.

5. Strategic Planning

Role Expectations:

RE 5.1 Provides leadership in the Education Sector Strategic Planning (ESSP) process including the annual reporting of results.

Quality Indicators relative to continuous improvement planning and reporting:

QI 5.1 Achieves the key results identified in the ESSP.

6. Superintendent of Learning/Director Relations

Role Expectations:

RE 6.1 Establishes and maintains positive professional working relations with the Director.

RE 6.2 Honours and facilitates the implementation of the Director’s roles and responsibilities as defined in Board Policy.

RE 6.3 Provides the information which the Director requires to perform his role.

Quality Indicators relative to Superintendent of Learning/Director relations:

QI 6.1 Proposed submissions to Board agendas are made in a timely comprehensive manner and in accordance with the prescribed format. Such submissions shall contain balanced, sufficient, concise information and clear recommendations. Such proposed submissions shall be made to the Director as requested.

QI 6.2 The Superintendent of Learning keeps the Director informed about Division operations within areas of responsibility.

QI 6.3 The Superintendent of Learning interacts with the Director in an open, honest, pro-active and professional manner.

QI 6.4 The Superintendent of Learning implements CEO directions with integrity in a timely fashion, in order for the Director to perform his duties in an exemplary fashion.

7. Communications and Community Relations

Role Expectations:

RE 7.1 Takes appropriate actions to ensure positive external and internal communications are developed and maintained in areas of assigned responsibility.

Quality Indicators relative to communications and community relations:

QI 7.1 Represents the Division in a positive, professional manner.

QI 7.2 Manages conflict effectively.

QI 7.3 Serves as the primary contact for AANDC staff who approve funding for Level 1 and 2 identified students.

8. Student Well-Being

Role Expectations:

RE 8.1 Supervise counselling staff and coordinate their work with principals.

RE 8.2 Serves as the primary contact for all inter-ministerial committees in a manner that meets student needs and division direction.

Quality Indicators relative to student well-being:

QI 8.1 Provide an annual accountability report to the Director of the work of student counsellors and career counsellors in schools in terms of addressing student need.

QI 8.2 Annually provide the Director with a report on inter-ministerial committees on which the division is represented and provide and include recommendations on future involvement.

9. Contracted Services

Role Expectations:

RE 9.1 Provides services to Englefeld Protestant Separate School Division No. 132 as per the agreement between Englefeld and Horizon Board of Education.

Quality Indicators relative to student well-being:

QI 9.2 Provide the Director with an annual report of services provided by the Superintendent of Learning and his staff.

10. Leadership Practices

Role Expectations:

RE 10.1 Practices leadership in a manner that is viewed positively and has the support of those with whom he works most directly in carrying out assigned duties.

RE 10.2 Develop performance metrics for the purpose of monitoring and evaluating operational performance areas of assigned responsibility.

Quality Indicators relative to leadership practices:

QI 10.1 Provides clear direction.

QI 10.2 Provides effective educational leadership.

QI 10.3 Establishes and maintains positive, professional working relationships with staff.

QI 10.4 Unites people toward achieving the Board’s goals.

QI 10.5 Demonstrates a high commitment to the needs of students.

QI 10.6 I trust the Superintendent of Learning.

QI 10.7 Empowers others.

QI 10.8 Effectively solves problems.

QI 10.9 Continuously reviews and improves practice based on performance data.

Note: A representative sample of direct reports and principals will be interviewed.
Interviews will be conducted using the questions outlined in the interview guide below. The interviews will be individual phone interviews with verbatim comments and a summary report provided to the Director and Superintendent of Learning.

LEADERSHIP PRACTICES INTERVIEW GUIDE

Perceptions of a representative sample of Principals and Direct Reports

1. What evidence can you cite to support or refute the following:

a. the Superintendent of Learning provides clear direction?
b. the Superintendent of Learning provides effective educational leadership?
c. the Superintendent of Learning establishes and maintains positive, professional working relationships with staff?
d. the Superintendent of Learning unites people toward achieving the Board’s goals?
e. the Superintendent of Learning demonstrates a high commitment to the needs of students?
f. I trust the Superintendent of Learning
g. the Superintendent of Learning empowers others?
h. the Superintendent of Learning effectively solves problems?

2. What does the Superintendent of Learning do, if anything, that helps you do your job?

3. What does the Superintendent of Learning do, if anything, that makes doing your job more difficult?

April 9, 2015
Revised – November 4, 2015