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Horizon School Division
Creating a better world, one student at a time.
AP 473 - Role of the Superintendent of Learning Services
The Superintendent of Learning Services reports to the Director of Education.

The Superintendent of Learning Services is assigned the following specific areas of responsibility:

1.  Educational Leadership

Role Expectations:
RE 1.1.  Ensures students in the Division have the opportunity to meet the standards of education set by the Minister.
RE 1.2.  Implements education policies established by the Minister and the Board.
RE 1.3.  Provides exemplary oversight for Learning Services, Curriculum, FNMI Education, Safe and Caring, Student Activities, and Home-Based Education.
RE 1.4.  Meets Ministry requirements regarding administration of OurSCHOOL Survey. 
Quality Indicators relative to educational leadership:
QI 1.1.  The Superintendent of Learning Services identifies trends and issues related to student achievement to inform the setting of the individual school Learning Improvement Plans.
QI 1.2.  Ensures the school Learning Improvement Plan template is aligned with Horizon School Division’s Strategic Plan.
QI 1.3.  Reviews and provides evaluative feedback to principals regarding the school Learning Improvement Plan.
Q1 1.4.  Provides an accountability report to the Director regarding the progress of schools toward the achievement of their Learning Improvement Plan.
QI 1.5.  The Superintendent of Learning Services ensures the Learning Improvement Plans are signed by principal and SCC chair and posted on Horizon School  Division’s website, if applicable.
QI 1.6.  Ensures that twice annually OurSCHOOL Survey is administered, data analyzed, evaluative feedback is provided to schools and the division results are included in a safe and caring accountability report provided to the Director.
QI 1.7.  Implements the Review of School Effectiveness (ROSE) process.
QI 1.8.  Provides and accountability report to the Director regarding the training of grade 10 students in First Aid/CPR “C”/AED.
QI 1.9.  Coordinates Seven Habits training for the Division.
QI 1.10.  Ensures all home-based education students who are residents in Horizon School Division are registered.
QI 1.11.  Ensures the education plans of home-based educators:
    • Provide sufficient information for Horizon School Division to determine that the plan is consistent with the Goals of Education for Saskatchewan and are appropriate for the age and ability of the home-based learner on the program;
    • Contain the philosophical approach of the home-based education program that will influence all other aspects of the program;
    • Demonstrate a positive and constructive approach to the education of the pupil in the home-based education program; and,  
    • Their educational practice reflects a genuine commitment to the philosophical approach of their home-based education program.
2.  Fiscal Responsibility

Role Expectations:
RE 2.1.  Operates in a fiscally responsible manner, in areas of assigned responsibility.
RE 2.2.  Monitors the areas of Curriculum, Safe and Caring, Student Activities, Administration, First Nation and Métis Education, Home-Based Education and makes recommendations to the Director of Education, regarding continuous improvements for effectiveness and efficiency.
Quality Indicators relative to fiscal responsibility:
QI 2.1 Annually monitors and reviews expenditures to ensure continuous improvement in terms of value for money in assigned areas of responsibility.
3.  Personnel ManagementRole Expectations:
RE 3.1 Provides exemplary supervisory oversight of assigned personnel. 
Quality Indicators relative to personnel management:
QI 3.1.  Regular formative and summative evaluations of assigned staff are conducted.
QI 3.2.  Ensure optimum utilization of assigned staff.
QI 3.3.  Faculty and non-faculty coaches are certified, as required by Horizon School Division and the SHSAA, and have obtained acceptable criminal records check. 
4.  Board Policy and Administrative ProceduresRole Expectations:
RE 4.1.  Make recommendations within areas of assigned responsibility, to the Director of Education, to ensure related Administrative Procedures are kept current and are in compliance as they relate to the Director’s responsibilities as outlined in Board Policy.
Quality Indicators relative to Board Policy and Administrative Procedures role:
QI 4.1.  Recommendations of required revisions are made in a timely manner with due regard for legislation, contracts and Board Policy within areas of responsibility.
QI 4.2.  Ensures compliance with Administrative Procedures as required in the performance of duties.
5.  Superintendent of Learning Services /Director Relations

Role Expectations:
RE 5.1.  Establishes and maintains positive professional working relations with the Director.
RE 5.2.  Honours and facilitates the implementation of the Director’s roles and responsibilities as defined in Board Policy.
RE 5.3.  Provides information which the Director requires to perform his role.
Quality Indicators relative to Superintendent of Learning/Director relations:
QI 5.1.  Proposed submissions to Board agendas are made in a timely comprehensive manner and in accordance with the prescribed format.  Such submissions shall contain balanced, sufficient, concise information and clear recommendations. Such proposed submissions shall be made to the Director as requested.
QI 5.2.  The Superintendent of Learning Services keeps the Director informed about Division operations within areas of responsibility.
QI 5.3.  The Superintendent of Learning Services interacts with the Director in an open, honest, proactive and professional manner.
QI 5.4.  The Superintendent of Learning Services implements CEO directions with integrity in a timely fashion, in order for the Director to perform his duties in an exemplary fashion.
6.  Organizational Management

Role Expectations: 
RE 6.1.  Ensures Divisional compliance with all Ministry of Education curriculum mandates.
Quality Indicators relative to organizational management:
QI 6.1.  Approves and facilitates curriculum pilot projects.
QI 6.2.  Ensures the implementation of local and provincial curriculum as mandated.
7.  Communications and Community Relations

Role Expectations:
RE 7.1.  Takes appropriate actions to ensure positive external and internal communications are developed and maintained in areas of assigned responsibility.
Quality Indicators relative to communications and community relations:
QI 7.1.  Represents the Division in a positive, professional manner.
QI 7.2.  Manages conflict effectively.
QI 7.3.  Serves as the primary contact for FNM Education Councils and Ministry staff.
QI 7.4.  Serves as the primary contact for school based daycare programming.

8.  Student Well-Being

Role Expectations:
RE 8.1.  OurSCHOOL Survey
RE 8.2.  Anti Bullying
RE 8.3.  Safe and Caring
Quality Indicators relative to student well-being:
QI 8.1.  Administer VTRA, TERT, ASIST, OurSCHOOL Survey and I Am Stronger programs including, training implementation and reporting of results and include such results in an annual safe and caring accountability report to the Director.

9.  Leadership Practices

Role Expectations:
RE 9.1.  Practices leadership in a manner that is viewed positively and has the support of those with whom he works most directly in carrying out assigned duties.
RE 9.2.  Develop performance metrics for the purpose of monitoring and evaluating operational performance areas of assigned responsibility.
Quality Indicators relative to leadership practices:
QI 9.1.  Provides clear direction.
QI 9.2.  Provides effective educational leadership.
QI 9.3.  Establishes and maintains positive, professional working relationships with staff.
QI 9.4.  Unites people toward achieving the Board’s goals.
QI 9.5.  Demonstrates a high commitment to the needs of students.
QI 9.6.  I trust the Superintendent of Learning Services.
QI 9.7.  Empowers others.
QI 9.8.  Effectively solves problems.
QI 9.9.  Continuously reviews and improves practice based on performance data.
Note: Direct reports and a representative sample of principals will be interviewed. Interviews will be conducted using the questions outlined below. The interviews will be individual phone interviews with verbatim comments and a summary report provided to the Director and Superintendent of Learning.

LEADERSHIP PRACTICES INTERVIEW GUIDE

Perceptions of a representative sample of Principals and all Direct Reports

1.  What evidence can you cite to support or refute the following:

a.  the Superintendent of Learning Services provides clear direction?

b.  the Superintendent of Learning Services provides effective educational leadership?

c.  the Superintendent of Learning Services establishes and maintains positive, professional working relationships with staff?

d.  the Superintendent of Learning Services unites people toward achieving the Board’s goals?

e.  the Superintendent of Learning Services demonstrates a high commitment to the needs of students?

f.  I trust the Superintendent of Learning Services.

g.  the Superintendent of Learning Services empowers others?

h.  the Superintendent of Learning Services effectively solves problems?

2.  What does the Superintendent of Learning Services do, if anything, that helps you do your job?

3.  What does the Superintendent of Learning Services do, if anything, that makes doing your job more difficult?


April 9, 2015
Revised November 4, 2015
November 4, 2016
November 29, 2018