5.1. A request by the employee to view their individual file is to be directed to the Deputy Director of Education (or designate). Employees must arrange a mutually acceptable time to view the file.
5.2. The file is to be examined by the employee in the presence of Human Resource Services.
5.3. The file shall not be removed from the Division Office.
5.4. Approval from the Director of Education (or designate) is necessary for an employee request for amendment, deletion or duplication of any material contained in the file.
5.5. The employee is to acknowledge the examination of the file by signing a dated statement to that effect which will be placed in the employees personnel file.