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Horizon School Division
Creating a better world, one student at a time.
AP 361 - Promotion and Retention
Background

Educational research overwhelmingly indicates that grade retention does not benefit the student over the long-term. Consequently, in general, students will progress from Kindergarten through Grades 9 in Horizon schools with their age peers.

The teacher is expected to meet the individual learning needs of students by making adaptations in regular instruction and assessment as per the Adaptive Dimension in the Core Curriculum.

The classroom teacher and/or principal will communicate with parents at the earliest stage possible and frequently throughout the year, should anything beyond the ordinary promotion practice be contemplated.

Procedures

1. Should a student's progress in achieving the curricular outcomes not match grade level expectations, the principal shall ensure that an individualized program or student support plan to meet the needs of the student and which aligns with the student services plan. Communication with parents/caregivers about such planning will be ongoing through all stages of this procedure.

2. Should additional support for student programming be required the core team at the school level will work with Student Learning personnel.

3. In general, students will progress from Kindergarten through Grades 9 in Horizon schools with their age peers. Should retention be contemplated, the final decision will be made collaboratively by the principal, teacher, parents, Learning Resource Teacher, Supervisor of Student Services, and the Superintendent of Student Services.

4. Except under very exceptional circumstances, no student in Kindergarten to Grade 9 shall be more than one year behind their age peers. Should retention beyond this guideline be contemplated, a meeting must be held with the principal, teacher, parents, Learning Resource Teacher, and the Supervisor of Student Services present. The final decision will be made collaboratively by the principal, teacher, parents, Learning Resource Teacher, Supervisor of Student Services, and the Superintendent of Student Services.

5. If a parent insists that a student must be retained, then a letter from the school to the parent(s) AF-361 Grade Promotion and Retention Parent Form.pdf shall be placed in the child’s cumulative file. This letter must be signed by the parent that he/she is aware that retention is against the school’s recommendations. See sample letter attached.

6. Students at the secondary level (Grades 10-12) shall progress on a per subject basis as per Ministry of Education policy. Retention will only occur if students have not achieved the essential outcomes of the curriculum. Teachers, in consultation with the principal, and in alignment with the procedures and standards established by the principal, shall determine the retention of a student in a course. Communication with parents/caregivers about the progress of students towards curriculum outcomes will be ongoing.


Reference: Sections 85, 87, 108, 109, 168, 169, 170, 175, 231, Education Act

September 9, 2011
Revised: October 13, 2017