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Horizon School Division
Creating a better world, one student at a time.
AP 360 - Student Evaluation

Background

The evaluation of students is a fundamentally vital aspect of any successful and effective education system. The basis for all educational planning and school programs will ultimately be measured against the evaluation criteria and professional judgment of the teacher who has responsibility to measure the gains a student has made in achieving the learning outcomes identified in each curricular area. It is imperative that teachers accept responsibility for the evaluation of students using the assessment instrument most appropriate to measuring the learning outcomes that have been achieved.  Assessments – diagnostic, formative and summative, will be used to measure outcome attainment.  In all assessments, the improvement of student learning outcomes shall be a primary concern.

1.  Assessment Beliefs

Student Eval AP 1

2.  Specific Expectations:

Evaluation Criteria:

All students in the Horizon School Division shall have the right to written evaluation criteria that are established by the teacher. Teachers shall be responsible to establish criteria based on the following:
  • The curriculum of study as developed by Ministry of Education or by the Horizon School Division;
  • The outcomes or the foundational objectives of the determined curriculum; and
  • The administrative and parental approval of any modification or adaptation of curriculum for a specific student.    
Teachers shall present a written copy of their evaluation criteria to students and their parents, no later than one week after the commencement of the class of instruction. A copy of this handout shall be forwarded to the principal of the school and the designated area superintendent.

Teacher modifications of the evaluation criteria shall be approved by the school administration and the designated area superintendent (or designate).

Final Examinations:

School staff, under the supervision of the school administration will develop final examination procedures, subject to the following guidelines:

General
  • Notwithstanding other assessments as determined by the Ministry or Division, curricular testing and promotions from Grade I to XII inclusive are the responsibility of the school staff under the jurisdiction of the school-based administrator and under the supervision of the Director of Education (or designate).
  • Testing periods in Grade XII will be as determined by the Minister of Education in each given year.
  • An End_Of_June Closing Procedure will apply as per policy or contractual agreements. Additional terms may be developed each year in consultation between the Horizon Administrators’ Group and Horizon Board of Education.
  • It is incumbent on each staff to adopt the established marking and reporting procedures consistent with sound evaluative and statistical techniques as developed by and for the Horizon School Division.
  • At the prerogative of the Director of Education (or designate) any or all schools in Horizon School Division may be required to utilize departmental exams in any given subject areas or set of subjects.
3.  In the application of assessment tools and the utilization of electronic based reporting, the use of pedagogical non-cumulative grading is expected.

Refer to Appendix A

4.  Elementary (Kindergarten – Grade 5)

Electronic based reporting forms will be used and records shall be retained in the electronic filing system. Passwords will exist for the teacher, Director of Education, superintendents and school-based administration in order to access these records.

5.  Middle Years (Grades 6-9)

Electronic based reporting forms will be used and records shall be retained in the electronic filing system. Passwords will exist for the teacher, Director of Education, superintendents and school-based administration in order to access these records. In addition:
  • The number of subjects, which will constitute a year’s work for each student, will be determined by the school, but is to be consistent with Ministry of Education policy. For more information, refer to Subject Load Procedure 05-104
6.  Secondary (Grades 10-12)

Electronic based reporting forms will be used and records shall be retained in the electronic filing system. Passwords will exist for the teacher, Director of Education, superintendents and school-based administration in order to access these records. In addition:
  • The number of subjects required will be as determined by the Ministry of Education.
  • Marks of 46 to 49 will be considered as 50%.
  • Marks must be reported as required by Ministry of Education policy.
7.  Recommendations & Comprehensive Exams:
    
The practice of conferring recommends in grades 6 – 9 was discontinued effective June 30, 2012.

K-8 students shall operate on the basis of continuous evaluation as per Ministry of Education guidelines.

8.  Progress Reports to Parents & Exam Schedules:

Student progress reports shall be made at least three times for Grades K-5 in each academic year and four times in each academic year for students in Grades 6_12. A Kindergarten – Grade 6 school may have their grade 6 students on the same reporting period as the rest of the school with permission from their area superintendent of schools.  Variations to the above shall be approved by the Director.

The Horizon School Division Learning Superintendents using the following guidelines shall establish the four report periods annually:
  • First _    After approximately 50 school days
  • Second _    On the date of final departmental exam in January
  • Third _    After approximately 149 school days
  • Fourth _     On the last day of school for the year.
The Horizon School Division expects the implementation of three-way conferences among parents, students and teachers and encourages the schools and the School Community Councils implement such conferences.

Teachers are expected to communicate throughout the year with parents and/or caregivers in other formats to report student progress as well (parent nights, interviews, and letters).  

For information on Promotions and Retentions, please refer to Procedure 361.

Student Eval AP 2

Student Eval AP 3