Background
Procedures
1. Education purposes in the school community
The
school/school division will occasionally wish to share student
information or student work specifically for purposes related to
education and the school. The information and purposes for which it
would be shared may include the following:
Student’s
name, grade level and age, individual photographic or video image, team
photo, candid or special event photos for the purposes of school
calendar, newsletter, or other school publications, honour roll,
yearbook, graduation, academic activities and achievement, school
related athletic activities and achievements student work, such as: art
work; writing samples; audio, video or photographic presentations;
individual commentaries or interviews for the purposes of educational or
promotional use display student work in the school or Division
office(s) display student work at school sponsored events
2. Public media including the Internet
There
are times when the school may wish to share information with
newspapers, radio and television and other media or publish
school-related information in a wider form such as on the school or
school division website accessible via the Internet.** Examples may
include the following types of information sharing:
- Images of Individual student with or without student’s first and last name
- Teams or other school groups;
- School events and activities;
- Announcement of names, grade level and age;
- Winners of awards, contests, competitions;
- Congratulatory messages for graduation, academic or athletic achievement;
- Student commentary;
- Media interviews with student upon request to the school/school division.
3. Class lists
Schools
require permission to share student information for distribution with
home contact information to classmates, a home room parent group or the
School Community Council to assist with organization of school events or the event of an emergency situation (NOTE**Student lists may be distributed electronically and/or in paper copy to a limited circulation list as noted.)
In
sharing any information the school and school division will display due
diligence with respect to privacy legislation and parental permissions;
being mindful to balance the inherent risks associated with posting of
information in public or on the Internet, with the interests of students
in sharing the pride of their achievements.
**NOTE **Images
posted on the web are publicly accessible. Horizon School Division is
responsible for the content of the school division website, but is not
responsible for what other users may do with images or content posted on
the site.
**Special situations may arise during the school year where a separate form may be utilized for parental consent.
Reference: Local Authority Freedom of Information and Protection of Privacy Act.
August 17, 2011