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Horizon School Division
Creating a better world, one student at a time.
AP 121 - Review of Administrative Procedures
Background

It is the responsibility of the Director to develop and keep current an Administrative Procedures Manual and develop and maintain consultative processes for the establishment and review of such procedures.

Procedures

1. Procedure Review
1.1  A review of administrative procedures will be carried out through the Office of the Director on an annual basis.
1.2.  The annual review of the Administrative Procedures Manual shall include a request for input from teachers, support staff,  Division Office personnel, School Community Councils and administrators as appropriate.
1.3.  Review of a specific administrative procedure may be initiated at any time by a formal request from the Board, a School Community Council, a school administrator or an employee who is personally affected by that procedure. The request for such a review shall detail the issues and concerns associated with the administrative procedure and is to offer suggestions for revision.
1.4.  The Director shall determine an appropriate process for reviewing a specific administrative procedure when a request to do so is received and will ensure that fair and reasonable consideration is given to the request. Such a review will be carried out by a committee which includes the Director, a Division Office administrator with direct responsibility in that area, and a school-based administrator selected by the Director.
1.5.  Any decisions arising from a review of administrative procedures will be communicated expeditiously to all affected stakeholders. Any changes made to the Administrative Procedures Manual will be included as information in the Board agenda and updated on the Division website a timely fashion.
2. Procedure Development
2.1. Stakeholders’ Initiation of Procedure Development
Stakeholders who suggest the initiation of Administrative Procedure development may:
2.1.1. contact the Area Superintendent for their school;
2.1.2. contact a leadership member of their employee group;
2.1.3. Once received, the appropriate member of Strategic Leadership Team will contact the stakeholder to determine the best course of action regarding their idea or concern, including the potential drafting of a new procedure.
2.1.4. Once drafted, a new or revised procedure will be forwarded to Strategic Leadership Team, for deliberation and approval.
2.1.5.  Once approved by the Strategic Leadership Team, a new or revised Procedure will be forwarded to the Executive Assistant for placement on the division website.
2.1.6. The Board will be informed of a new procedure.
2.2  Strategic Leadership Team Member Initiation of Procedure Development
2.2.1.  Members of the Strategic Leadership Team may initiate the development of a new Procedure by providing a copy to the Strategic Leadership Team for deliberation approval. This includes the development of a form that accompanies a Procedure.
2.2.2.  Once approved by the Strategic Leadership Team, a new Procedure will be forwarded to the Executive Assistant and placed on the Horizon website.
2.2.3.  The Board will be informed of a new procedure or of a substantive revision of an existing procedure.

Reference:      Sections 85, 87, 108, 109, Education Act

Date April 16, 2013