is the responsibility of the Director to develop and keep current an
Administrative Procedures Manual and develop and maintain consultative
processes for the establishment and review of such procedures.
1. Procedure Review
1.1 A review of administrative procedures will be carried out through the Office of the Director on an annual basis.
The annual review of the Administrative Procedures Manual shall
include a request for input from teachers, support staff, Division
Office personnel, School Community Councils and administrators as
Review of a specific administrative procedure may be initiated at any
time by a formal request from the Board, a School Community Council, a
school administrator or an employee who is personally affected by that
procedure. The request for such a review shall detail the issues and
concerns associated with the administrative procedure and is to offer
suggestions for revision.
The Director shall determine an appropriate process for reviewing a
specific administrative procedure when a request to do so is received
and will ensure that fair and reasonable consideration is given to the
request. Such a review will be carried out by a committee which includes
the Director, a Division Office administrator with direct
responsibility in that area, and a school-based administrator selected
by the Director.
Any decisions arising from a review of administrative procedures will
be communicated expeditiously to all affected stakeholders. Any changes
made to the Administrative Procedures Manual will be included as
information in the Board agenda and updated on the Division website a
2. Procedure Development
2.1. Stakeholders’ Initiation of Procedure Development
Stakeholders who suggest the initiation of Administrative Procedure development may:
2.1.1. contact the Area Superintendent for their school;
2.1.2. contact a leadership member of their employee group;
Once received, the appropriate member of Strategic Leadership Team will
contact the stakeholder to determine the best course of action
regarding their idea or concern, including the potential drafting of a
2.1.4. Once drafted, a new or revised procedure will be forwarded to Strategic Leadership Team, for deliberation and approval.
approved by the Strategic Leadership Team, a new or revised Procedure
will be forwarded to the Executive Assistant for placement on the
2.1.6. The Board will be informed of a new procedure.
2.2 Strategic Leadership Team Member Initiation of Procedure Development
of the Strategic Leadership Team may initiate the development of a new
Procedure by providing a copy to the Strategic Leadership Team for
deliberation approval. This includes the development of a form that
accompanies a Procedure.
approved by the Strategic Leadership Team, a new Procedure will be
forwarded to the Executive Assistant and placed on the Horizon website.
2.2.3. The Board will be informed of a new procedure or of a substantive revision of an existing procedure.
Reference: Sections 85, 87, 108, 109, Education Act
Date April 16, 2013