Subject to all existing agreements, the staff of the Division must complete the AF-405 Leave Request Form in order to actualize an entitled leave or a request for leave.

1.  The employee completes the Leave Request Form electronically and submits it to the Supervisor.

2.  The principal or supervisor will authorize all leaves for personal professional development, personal days, EDOs, and medical leaves (three days or fewer),STF sponsored, CUPE sponsored, First Nation and Metis sponsored leave

3.  Out of province personal professional development requires approval from the direct supervisor and the Superintendent of Schools.  Requests for out of province travel from Central Office Personnel requires the approval of their direct supervisor and either the Deputy Director of Accountability and Learning Supports, or the Chief Financial Officer (CFO). ~ Requests must be submitted electronically.

4.  The reason for the leave is then recorded on the AF-433 Month End Reports.

5.  After attending a Personal Professional Development activity the applicant will forward to the Superintendent of Human Resources, the following:

5.2     A completed AF-519 General Expense Claim Form, signed by the applicant and the direct supervisor;

5.3     Scanned copy of receipts for all expenses.

6.  After attending a Division Requested Professional Development activity, the applicant will forward to the sending Superintendent via the Division mail run or postal service, the following:

6.2     A completed AF-519 General Expense Claim Form, signed by the applicant and the direct supervisor.

6.3     Scanned copy of receipts for all expenses.

6.4     Expense Claims should be submitted electronically within 30 days of the requested leave.

Reference:      Sections 85, 87, 108, 109, 175, Education Act

        Labour Standards Act

December 12, 2011